Administration Manager - September 2019 – Southwark, Central London – Secondary School
This thriving Secondary School in the heart of central London are seeking an Administration Manager to join them permanently this September!
***Administration Manager at a vibrant and diverse academy in Southwark
***Role available as permanent or temp to perm – Interviews w/c August 19th
***£28’489-£34,643 annual Administration Manager salary
***Must have English and Maths GCSE grade A-C
***Must have Right to work in the UK
***This post is subject to an enhanced DBS check
***Relevant qualifications in office/School business administration, CSBM (desirable)
***Applicants must have experience in a senior administrative role
To be successful for this Administration Manager Post, you will have:
• Experience of a senior administrative role or similar (essential)
• Experience of working within a school environment (desirable)
• Line management or supervisory experience (essential)
• Excellent customer service skills
• Able to manage several projects at once, prioritising accordingly to meet deadlines
• Able to take ownership of tasks and work with minimal supervision
• Strong IT, systems, administrative and organisational skills
• Excellent written and oral communication skills
• Understanding of relevant legislation, policies and procedures, and the ability to apply this understanding to real situations
As Administration Manager, you will play a key role in ensuring the administrative functions of the Academy run efficiently and effectively. You will supervise reception and administrative staff, whilst implementing and maintaining efficient systems and processes. This role requires an ability to work under pressure, with excellent organisational, planning and multi-tasking skills.
Key Responsibilities:
• Day to day line management of all administrative staff
• Producing, updating and circulation of the Administration Team rota
• Delegation of administration duties to the Administration Team
• Performance management of administrators
• Review of all current administrative systems and processes to ensure they are brought in line to support and implement a central administration function
• Oversight of First Aid queries and delegation of administrating First Aid within the Administration Team
• Leading and developing a paperless system
• Reviewing current student medication procedures
• Ensuring that the Administration Team undertake accurate record keeping
• Ensuring that an efficient administration service is provided to all stakeholders
• Assisting Directors of Progress with the organisation of Parents’ Evening administration
• Oversight of Free School Meal (FSM) applications for all students and increasing uptake, working with Directors of Progress to ensure efficient reporting of current FSM students who are not accessing this
• In conjunction with the Finance Manager and Director of Operations, assist in the administration of financial systems such as uniform sales, income from trips, stationery income and collection of dinner monies and chasing outstanding dinner money debts
• In liaison with the Operations Director, regularly review the admin staffing structure and responsibilities to ensure they remain fit for purpose and in accordance with the Academy Improvement Plan
• Ensuring that administrators are dealing with all internal and external correspondence promptly Assisting the Administration Team with logging absent messages from parent/carers
• Covering of Student, Sixth and Visitor Receptions as and when required
• Management of student receptionist rota and allocation of duties
• In liaison with the Operations Director, innovate to promote efficient working administrative practices in the academy
The school is committed to safeguarding and promoting the welfare of children and young people in the academies. In order to meet this responsibility, we follow a rigorous selection process.
Please note: due to the volume of Administration Manager applications, only successful applicants will be contacted.